1. What types of documents can eDMS manage?
2. Does eDMS offer Version Control?
3. How many versions of a document can be stored? How can I handle older versions?
4. What about security? Is it similar to Microsoft Windows NT or 2000, 2003?
5. Is eDMS a search engine?
6. Does eDMS support notifications?
7. Can we track changes to documents and folders?

What types of documents can eDMS manage?

eDMS allows users to create, manage, share and distribute any form of electronic document using any desktop software or tool. Word processing documents, spreadsheets, presentations, reports, forms, audio, video, artwork, photographs, engineering documents, drawings, and virtually any other file format can be stored and managed in eDMS. Best of all, all you need is just a web browser.

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Does eDMS offer version control?

Yes. Using eDMS you may upload or create multiple versions of a document.

Users to revert back to earlier versions of documents with just a few clicks, compare different versions, and even audit changes to their documents.

The document history tool displays every version with dates, times and authors.

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How many versions of document can be stored?

There is no limit to the number of versions that you may create and store. Users with appropriate access or owners of documents may delete older versions.

The System Administrator can also run a built-in utility called "Compact" to automatically get rid of unwanted versions of documents within folders and domains. This function reclaims disk space by deleting earlier versions, leaving behind a defined number of versions.

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What about security? Is it similar to Microsoft Windows NT or 2000, 2003?

Yes. Administrators or users with administrative rights can easily manage document and folder security through various security tools built into eDMS.

Security of documents can be managed at both the document and the folder level. Permissions can be assigned to individual users and user groups. Isolated domains (work areas) can also be created and maintained.

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Is eDMS a search engine?

In a manner of speaking, yes! eDMS is like a search engine for your company’s internal documents.

Using the search capabilities of eDMS, users can search for and locate documents instantly. The advanced search tool allows users to specify keywords, authors, time periods and many other parameters to find documents easily.

The integrated full-text search functionality allows users to locate documents by specifying words contained inside the documents themselves.

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Does eDMS support notifications?

Yes. In environments where changes to documents must be instantly communicated and tracked, the eDMS subscription mechanism allows users to sign up for instant email notifications.

Users can sign up for email notifications for multiple events.

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Can we track changes to documents and folders?

eDMS tracks every document for every user. As you navigate through folders, you can instantly tell that documents have changed, or that new documents have been created.

The Audit Logs also provide a detailed list of activities related to documents and folders. Virtually all user activity is tracked. Views, Deletes, Moves, Check In and Check Outs, Revisions, New documents, New folders, etc. are all tracked. You may view all previous versions of a document and get all the information on who changed what and when simply by going to the document history window.

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